Terms and Conditions

Eva Herrent Photography
Last updated: September 2026

These Terms and Conditions ("Terms") govern the provision of photography services by Eva Herrent, trading as Eva Herrent Photography ("the Photographer", "I", "me", "my"), to any client, brand, agency or individual ("the Client", "you") who engages my services, and the use of this website.

By booking a shoot, confirming a quote, or making a payment, you agree to be bound by these Terms.

1. About Eva Herrent Photography

Eva Herrent Photography is a fashion and beauty photography practice based in London, United Kingdom, specialising in commercial campaigns, lookbooks, beauty and skincare imagery, and editorial content.

2. Bookings, Quotes and Confirmation

2.1 All quotes are valid for 14 days from the date of issue unless stated otherwise.

2.2 A booking is only confirmed once the Client has approved the quote or brief in writing (including by email) and, where applicable, paid the agreed deposit.

2.3 The scope of work (locations, deliverables, usage rights, timings and fees) will be set out in a written estimate, quote or contract specific to each project. These Terms apply alongside, and do not replace, any project-specific agreement.

3. Fees and Payment

3.1 Fees are quoted in GBP (£) unless otherwise agreed, and are exclusive of VAT unless stated.

3.2 A non-refundable deposit of 50% of the total fee is required to secure a booking date, unless otherwise agreed in writing.

3.3 The remaining balance is due within 14 days of invoice date, or on delivery of final images, whichever is agreed in the project quote.

3.4 Additional costs (travel, studio hire, props, styling, hair and makeup, models, assistants, or licensing of third-party materials) will be quoted separately and are payable by the Client unless included in the original quote.

3.5 Late payment may incur interest in line with the Late Payment of Commercial Debts (Interest) Act 1998 where the Client is a business.

3.6 Final edited images will not be released until payment has been received in full.

4. Cancellations and Rescheduling

4.1 If the Client cancels a confirmed booking:

  • More than 14 days before the shoot date: the 50% deposit is retained; no further fee is due.

  • Within 14 days of the shoot date: the full fee is payable, reflecting the lost opportunity to book the date elsewhere at short notice.

4.2 If the Photographer needs to cancel or reschedule due to illness, emergency or circumstances beyond reasonable control, the Client will be offered the earliest available alternative date, or a full refund of any payments made for the affected shoot.

4.3 These cancellation terms are intended to reflect the reasonable costs and lost opportunity incurred in holding a date, in line with the Consumer Rights Act 2015, and are not intended as a penalty.

5. Copyright and Intellectual Property

5.1 Under the Copyright, Designs and Patents Act 1988, copyright in all photographs taken by the Photographer belongs to the Photographer at all times, unless expressly assigned in writing as part of a separate agreement.

5.2 Payment of fees does not transfer copyright to the Client. It grants the Client a licence to use the images strictly on the terms set out in Clause 6.

5.3 The Photographer retains the right to be credited as the photographer wherever the images are published, where practical and industry-standard.

6. Usage Rights and Licensing

6.1 Unless otherwise agreed in writing, the Client is granted a non-exclusive, [territory, e.g. UK/worldwide] licence to use the delivered images for the purposes agreed at the time of booking (for example: website, social media, print, advertising, lookbooks, or press).

6.2 Any use beyond the agreed scope — including a different campaign, a different brand, resale, sublicensing to third parties, or use beyond the agreed licence period — requires a separate licence fee to be agreed in advance.

6.3 The Client may not alter, crop, or manipulate images in a way that misrepresents the work, nor remove any watermark or credit, without prior written consent.

6.4 The Photographer reserves the right to use any images from the shoot for self-promotion, including her portfolio, website, social media and industry submissions, unless the Client requests confidentiality or an embargo in writing prior to the shoot (for example, for unreleased products or campaigns). Where an embargo is agreed, portfolio use will be permitted once the embargo period ends.

7. Delivery, Editing and Retouching

7.1 The number of final edited images and the delivery timeframe will be agreed at the time of booking.

7.2 Retouching and colour-grading style is at the Photographer's professional discretion, in keeping with her established aesthetic, unless specific direction is agreed in advance.

7.3 Unedited or raw files are not included in the standard delivery and remain the property of the Photographer.

7.4 Minor reasonable revisions may be included; extensive reworking or additional selects beyond the agreed scope may incur an additional fee.

8. Models, Talent and Third-Party Content

8.1 Where models, talent or other identifiable individuals are booked by the Photographer, appropriate model releases will be obtained.

8.2 Where the Client supplies their own models, stylists, products, sets, or branded materials, the Client warrants that they hold all necessary rights, permissions and releases for those elements, and will indemnify the Photographer against any claim arising from their use.

9. Liability

9.1 The Photographer will provide services with reasonable care and skill, in accordance with the Consumer Rights Act 2015 and, where the Client is a business, the Supply of Goods and Services Act 1982.

9.2 The Photographer's liability for any loss or damage arising from the services is limited to the total fees paid for the relevant project, except in respect of death or personal injury caused by negligence, or any other liability which cannot be excluded or limited by law.

9.3 The Photographer is not liable for indirect or consequential loss, including loss of business, profits, or opportunity.

9.4 Public liability insurance details are available on request.

10. Force Majeure

Neither party will be liable for delay or failure to perform obligations under these Terms where this results from circumstances beyond their reasonable control, including extreme weather, illness, industrial action, transport disruption, or venue closure. In such cases, the parties will agree a reasonable alternative date in good faith.

11. Data Protection

11.1 Any personal data provided by the Client (such as contact details, invoicing information, or images of individuals) is processed in accordance with UK GDPR and the Data Protection Act 2018.

11.2 Personal data is used only for the purposes of delivering the agreed services, communication, and invoicing, and is not shared with third parties except where necessary to fulfil the project (for example, a lab or retoucher bound by confidentiality).

11.3 For full details, please see the separate Privacy Policy.

12. Complaints

Any concerns about the services provided should be raised in writing to evaherrentphotography@gmail.com within a reasonable time of delivery, so that they can be addressed promptly and fairly.

13. Governing Law

These Terms are governed by the laws of England and Wales, and any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.

14. Changes to These Terms

These Terms may be updated from time to time to reflect changes in the law or in how the business operates. The version in effect at the time of booking will apply to that project.